Positions in an incorporated association
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New laws for Victorian incorporated associations came into effect on 26 November 2012. The resources in this section have been updated to reflect the new laws. The new Associations Incorporation Reform Act 2012 (Vic) can be accessed here, and you can read more about the changes at Consumer Affairs Victoria's website here.
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If you don't fully understand how your incorporated association works or what role different people play in its operation, it can often be useful to step back and look at the association as a whole.
This section provides an introduction to the key parts of and people in an association.
The association in a nutshell
‘The association in a nutshell' in A Secretary's Satchel provides information on:
- the structure of an incorporated association
- the reporting obligations of incorporated associations
- the rules and purposes of an incorporated association
- the role of members in an incorporated association
- the management committee of an incorporated association (and how it differs from the executive team), and
- the special position of secretary in an incorporated association.
Duties
It is also important to understand the connection between the rules of the association and the functions and legal duties of the key people involved.
For information about the legal duties of officers and committee members in a community organisation, go to:
Secretary
For more detailed information about the role of the Secretary, go to:
For information about the Secretary's duties in particular, go to:
Model Rules
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See Schedule 4, of the Associations Incorporation Regulations 2009 (Vic).
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See Schedule 4, of the Associations Incorporation Reform Regulations 2012 (Vic). Note from 26 November 2024 there are new model rules for incorporated associations. Up to 25 November 2024 your association can voluntarily adopt the new model rules. If you are using the old model rules and you do nothing, you will automatically transfer to the new model rules on 26 November 2013.
Treasurer
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This is a link to an ICAA publication which is intended to help small non-profit organisations. It covers, in broad terms, matters that honorary or voluntary treasurers need to know about financial matters and includes checklists at the back. The booklet was published in 2000 and some figures and references in it may need updating.
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This is a link to the Our Community site which has developed a Guide for Community Treasurers in collaboration with Westpac bank.