Secretary's Satchel - Guide for Secretaries of Victorian Incorporated Associations
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New laws for Victorian incorporated associations came into effect on 26 November 2012. The resources in this section have been updated to reflect the new laws. The new Associations Incorporation Reform Act 2012 (Vic) can be accessed here, and you can read more about the changes at Consumer Affairs Victoria's website here.
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The position of secretary is an important one within any incorporated association in Victoria, and secretaries have special legal responsibilities. Since new laws for incorporated associations came into effect on 26 November 2012, the "public officer" of an association is now known as the "secretary" of the association.
A Secretary’s Satchel – Guide for Secretaries is designed to help the secretary and others within your association by explaining legal obligations and offering practical tips and tools for running an incorporated association in Victoria.
Any secretary of an incorporated association in Victoria can benefit from this Guide, whether the association is a large association with paid employees, or a small, volunteer-run association.
*NOTE* There are new laws regulating charities and a new regulator for charities - the Australian Charities and Not-for-profits Commission (ACNC). If your group is registered as a charity, new laws and changes to reporting requirements will affect your group. For more information about these changes go to the PilchConnect information page on the ACNC here.
Secretary's Satchel in Full
The links below provide the Secretary's Satchel in full, and the Transitional Guide to assist Victorian incorporated associations to understand how new laws apply to them and when transitional issues need to be considered. All associations should read the Transitional Guide before reading the Secretary's Satchel.
Extra resources on transitional issues for incorporated associations can be accessed here.
Secretary's Satchel - individual parts
Tools (extracted from each part of the Secretary's Satchel)
Acknowledgements
PilchConnect wishes to thank Professor Myles McGregor-Lowndes (Director, The Australian Centre for Philanthropy and Nonprofit Studies, Queensland University of Technology) for generously permitting PilchConnect to adapt his work, The Secretary’s Handbook (4th ed April 2008), in order to produce this Victorian Guide.
Thanks also to all those who have contributed to this publication over two major editions, including Middletons who reviewed the first edition comprehensively on a pro bono basis, Consumer Affairs who provided input on content, and the Office for the Community Sector's Regulatory Reform Reference Group and not-for-profit focus group participants who provided helpful feedback on drafts.
We also thank the Victorian Government's Office for the Community Sector for its funding support for the first edition (2009) and Consumer Affairs Victoria's funding support for the second edition (2012).
We welcome feedback (suggestions, compliments or errors) on this Guide. Email us at connect@pilch.org.au or call us at PILCH on 
1800 706 220.