Meetings of a Victorian Incorporated Association
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New laws for Victorian incorporated associations came into effect on 26 November 2012. The resources in this section have been updated to reflect the new laws. The new Associations Incorporation Reform Act 2012 (Vic) can be accessed here, and you can read more about the changes at Consumer Affairs Victoria's website here.
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Incorporated associations must comply with the Associations Incorporation Reform Act 2012 (Vic). There are a number of legal requirements to follow when notifying members of meetings, running meetings and voting at a meeting. Associations must also follow their rules (so long as they are consistent with the law).
Committee members also meet in a formal way to make decisions about the direction of the association (and there may be requirements in your association's rules about committee meetings).
Quick guides
The following Quick guides provide an overview and links to information on annual general meetings, special general meetings, and committee meetings.
Detailed guides
The following sections of the Secretary's Satchel provide more detailed information on annual general meetings, special general meetings, and committee meetings.
These sections cover notification procedures, meeting procedures, tips for recording minutes, and detail the information and reports that must be presented to members.
There are Tool Kits in each section to assist you in your meeting preparations.
Resources
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This link is to the legislation that regulates incorporated associations in Victoria.
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This link is to the regulations that set out some of the detail of the laws about incorporated associations in Victoria. Schedule 4 contains the Model Rules - which some organisations have used for their rules. However, your organisation should check its rules for details about meeting requirements.